The Commission relies on our liaisons at county boards of elections, cities, school districts and Educational Service Centers (ESC), and state departments, constitutional offices, agencies, boards, commissions, colleges, and universities to assist us with the filing process. With your help, we can make sure that most, if not all, filers submit complete and correct statements on time.
Specifically, we rely on you liaisons to provide notice to your agencies' filers and to be our conduit for information about the filers with your agency.
Notice to Filers
Who is required to notify people who are new to filing about the requirement? What about people who have been filing for years or people who have left their filing positions?
- Candidates: The Secretary of State’s Office and the County Boards of Elections are required to provide notice to candidates for state, county, and city offices, and for school board member and ESC governing board member in districts with more than 12,000 students. The candidate must sign a statement acknowledging that he or she has received the notice/statement. Sample acknowledgement form #1.
- Appointees to elective office: The Secretary of State’s Office and the County Boards of Elections are required to provide notice to appointees to unexpired terms in state, county, and city elective offices, and for school board member and ESC governing board member in districts with more than 12,000 students. The appointee is required to sign a statement acknowledging that he or she has received the notice/statement. Sample acknowledgement form #2.
- People newly appointed, promoted, or employed in non-elective filing positions: The appointing authority is required to provide notice to people who become filers because they are newly appointed or promoted to non-elective filing positions or new employees in filing positions. In most cases, the liaison for the agency actually provides notice. The new appointee, new employee, or newly promoted individual is required to sign a statement acknowledging that he or she has received the notice/statement.
The law does not specifically require that anyone provide notice to continuing filers. However, the Commission has asked that you provide notice to filers who are associated with your office.
- County elected officials: County boards of elections
- City elected officials: City clerks of council
- State appointees and employees: Agency liaison
- School district and ESC elected officials and employees: Treasurer
- Others (sanitary districts, transit authorities, etc.): Agency liaison
Remember to provide notice to any filer who left your agency last year. Every filer is required to file a statement for any year in which he or she served in a filing position, which means that filers must file in the year after they leave for their final year of service.
Updates to the Commission
We rely on liaisons to keep us up to date about the filers with your agencies. Most importantly, we ask that you:
- Tell us if the status of any of your filers changes. For example, tell us if filers on your list leave their jobs, move, change job titles, are promoted, retire, or make other changes.
- Tell us about new filers. If your agency hires or promotes someone into a filing position, please tell us about the new filer. This is especially important for people appointed to unexpired elective terms—they have only fifteen days after they are sworn in to file.
You can update the Commission throughout the year about changes at your agency. In addition, we will send you a list of the filers associated with your agency in November of each year and ask that you update the information. We will then send an updated list in January for you to review one more time. We use the information you provide to make sure that all required filers for your agency are filing.
Contact the Commission
Please contact our office at any time with questions, concerns, or changes. We welcome your input and hope to work with you to make the process flow smoothly for you and for your filers.
Monday to Friday
8:00 AM to 5:00 PM
The Ohio Ethics Commission